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Accounting for companies in Estonia. From €120 a month. Accounting and tax advice is included.
We have been in business since 2009 and now keep the books for more than 30 companies across Estonia, including companies owned by e‑residents. We do everything online. We work in English, Estonian and Russian.
The Geoks 25 package€120 a monthNo VAT is added to our fees
What the fee includes. You get all of this in every package.
Take a photo of a receipt or forward an invoice to our Telegram bot. The bot scans the document and adds it to your books, where we see it straight away.
- Email for documentsYou can forward supplier invoices to our email address for documents.
- Advice at no extra chargeWe answer questions about your company’s accounting and tax, however many you have.
- Payroll and employeesWe run payroll and register your employees from the details you give us.
- Car and business tripsWe prepare the mileage log, the company’s written decisions on car compensation and business trips, and expense claims.
- Tax returns and the annual reportWe file the VAT return (KMD), the TSD (the monthly return for payroll taxes) and the VD (the report on EU sales) if your company has to. We prepare the annual report and file it once the management board has signed it.
- Reports to Statistics EstoniaIf Statistics Estonia selects your company for a survey, we submit the reports from your accounting data.
- Accounting softwareAccess is included in the fee. You can issue invoices to your own customers in it for free.
- Questions from the Tax and Customs Board about our workWe prepare the explanations and reply on behalf of your company at no extra charge.
Fees
The same fee every month. You always know what you will pay.
- The fee does not go up in a busy month
- We discuss a new package with you in advance
- No hidden charges
How many documents a month?
What counts as a document?
A document is a supplier invoice, a receipt, an expense claim, or an invoice to your customer that you did not issue in our software. Bank statement lines do not count.
Invoices you issue yourself in our accounting software are free and do not count as documents.
Above 100 documents, we add €20 for every 10 documents or part of 10.
The Geoks 25 package includes 1 person. Each additional person adds €8.
Who counts?
We count employees and management board members who are paid by the company, and also people who receive only compensation, for example for using their own car.
When you need it
Tick this if you worry that we will not understand how your business works or that your fee will be hard to predict. When you join, we look at your tasks and agree how best to keep your books. Non-standard tasks include:
- issuing invoices for you, including self-billing;
- a cash register or retail sales;
- warehouse stock accounting;
- accounting by project or by site;
- many bank accounts and payment services, such as Wise, PayPal or Stripe.
An enquiry does not commit you to anything. We will confirm the package and send you the contract.
Not sure which package to choose? Message us on Telegram and we will help.
Geoks Private
As well as accounting, payroll, tax returns and advice, this package includes preparing payments in your online bank. We quote the fee after we have talked.
How to change accountants without losing anything
Enquiry
Choose a package in the calculator and send an enquiry using the form below, or write to us on Telegram.
Contract
We confirm the package and agree which month we start from. The contract is signed online.
Handover
We send you a list of what you need from your previous accountant and help with the handover.
First month
From the agreed month, we keep your company’s books and file its tax returns. We answer your questions by email, on Telegram or by phone, usually within a day.
How much does accounting for a company cost?
From €120 a month. The fee depends on the number of documents and people on the payroll: the Geoks 25 package is €120, Geoks 50 is €190 and Geoks 100 is €280. The number in the package name is how many documents a month it includes. The accounting software, tax returns and the annual report are included in the fee, and no VAT is added. You can work out the fee for your company in the calculator above.
Are there any extra charges?
We do not charge separately for individual tasks. The calculator shows the extra charges in advance: for extra people on the payroll, for documents above 100 and for the tailored service. Sales quotes to your customers and some other features of the software need an extended licence, which currently costs about €15 a month. This is the software provider’s price, and we do not earn anything from it. We price one-off work, such as catch-up accounting for past years, separately and tell you the fee before we start.
What happens if I have more documents?
One busy month does not change the fee. If you have more documents for longer than a month, we will suggest a higher package or an extra charge for documents above 100, and tell you the new fee in advance. If you have fewer documents, you can move to a lower package.
Why use an accountant when there is ChatGPT?
ChatGPT explains general rules well, and for a simple question its answer is often enough. But it does not keep your company’s books, and Estonian taxes have changed several times in the past year, so a chatbot may give you a rate that no longer applies. We keep your company’s books, file its tax returns and answer your questions at no extra charge.
When does a company have to register for VAT?
When its taxable turnover since the start of the calendar year goes over €40,000. The company must then apply within three working days. You can also register voluntarily with a lower turnover. We will tell you whether it makes sense for your company and file the application.
When is a company’s annual report due?
Within six months of the end of the financial year, usually by 30 June. Companies with no activity must file one too. We prepare the report, a management board member signs it in the Company Registration Portal, and we file it with the Commercial Register. For companies on monthly accounting, this is included in the fee. If you only need the annual report without monthly accounting, we will prepare it separately. There is more on our annual report page.
How can my company pay me for using my own car?
You can pay up to 50 cents per kilometre tax free, but no more than €550 a month. The compensation goes to an employee or management board member who uses their own car for company business. You must keep a mileage log, and the company sets the amount in a written decision. We prepare the log and the decision from your details, and this is included in the fee.
Should I pay myself a salary or dividends?
Dividends usually cost less in tax, but they do not give you state health insurance. A salary or a management board member’s fee does, if social tax is paid on at least the monthly minimum. We can work out both options with your own figures.
How does a company change accountants?
The company signs a contract with the new accountant, and the previous accountant hands over the documents and accounting data. We send you a list of what to get from them, agree the month we start and help with the handover.
Do you work with companies in other cities?
Yes, we work online across Estonia. We sign the contract remotely and receive documents by email or through our Telegram bot. If you would rather meet in person, we will agree a time and place. We can meet at our office in Ahtme, or we come to you in Tallinn and other cities. Our Accountant in Tallinn page explains how we work with companies in Tallinn.
How to reach us. Write to us even if you are not a client yet.
We usually reply within a day.
- Phone and Viber
- +372 5303 9873Viber
- Telegram
- @geoksvara
- info@geoksvara.ee